ONTARIO CHAROLAIS TABLE MEETING
May 2, 2009

The board of directors met on Saturday, May 2, 2009 at the home of Gord & Shanueen Tomlinson.

Directors present were Brian Coughlin, Brent Saunders, Chester Tupling, Mark Degurse, Keith Black, Ryan Nesbitt, Doris Aitken, Barry Potter, Andy Miller, and Gord Tomlinson.

President Brian called the meeting to order at 11:15 a.m. He welcomed all director and thanks Gord & Shanueen for hosting the meeting.

Doris gave the financial report. The bank balance as of May 1, 2009 is $ 8864.23. All billed are paid. Barry questioned to see if all sponsorship has been paid. Schering-Plough sponsor the grand Champion Female at Royal has not been paid. Doris has sent 2 invoices but to no respond. Andy said he would follow up on this sponsorship. Doris replied that maybe the Royal committee should look into new sponsors or revised the prize list. A motion by Keith to accept financials as printed, seconded by Gord. Carried.

President’s wish list for 2009. Brian would like to see better communication with membership, if something needs to be talk about-don’t leave it till the AGM, because the director’s are here to listen and solve things if a problem arises.

Issue brought up from the AGM- website needs to include all e-mail address. A letter will be sent to the membership following our meeting explaining that if there is a problem arising to contact a board member. The board was all behind Brian on this suggestion.

World Sale up-date-November 2011 held in conjunction with the National Show. Live internet sale with live lots and embryos. This will take a lot of money, a lot of work for funding. The OCA board felt that we should have a higher profile, because we have to do a lot of the work; Chester suggested that maybe the Ontario Charolais even have most of the live lots; maybe OCA should promote our own products. Brian and Brent to take these suggestions back to the committee of the World Sale.

Break for lunch.

After lunch Brian brought us up to date on the CCYA to be held in Peterborough this summer. He thought things were under control. He wonder if some of the Charolais breeders from the area could maybe put a tour together for the parents that are looking for something to do Wednesday and Thursday afternoon. Ryan and Gord said they would try to get something set-up.

Committees for 2009;
Ad & Promo- Barry, Pete, Mark, Brian
Membership- Brent, Chester
Website- Ryan, Barry, Brian
Royal- Pete, Gord, Doris, Brian
4-H Breed Awards- Doris, Owen
Point Show Awards- Keith, Karen
IPM- Barry & Zone 7
Performance- Andy, Brian
Fundraising- Pete, Brian, Owen, Gord, Mark

New Business
Chester reported that the Barrie Fair has been cancelled for this year. Chester was approached by Erin Fair Board to see if the Charolais would be interested in having a point show in Erin. The board felt that if Barrie was not having a fair that we could use Erin as a point show. A motion by Ryan to give the point show to Erin, seconded by Keith. Carried. We are short 1 Boss Show as there is no more NABC in London. Ryan was going to approach the Lindsay Fair to see if this would work with them. The point show are as followed; Orangeville, Shelburne, Brigden, Glencoe, Norwood, Cobden, Erin, Owen Sound, and Peterborough. The Boss Show is Renfrew and the Royal with Lindsay??

Ryan mentioned that the Angus and Herefords were going with a dry brush show at the Royal. With great discussion over this matter, the board felt it would be hard to control and thought we should leave this up to the fair board to decide and if necessary to patrol.

Barry questioned a new breeder’s directory. Most of the directors replied that they still had some left. The board felt there was too many 2006 directory to dispose of. Barry said he would get some black tape to cover the 2006 on the front cover for now. The board would also like to see a new member’s package or a first time buyer’s package made up to be sent to members.

National Director Report
Brent reported things were going well this spring. On line enrollment went well. The National AGM is being held in June. No sale this year as last year sale was a disappointment, will be bus tour. Cam Sparrow is stepping down as President. A few by-laws will be changing in June. Membership is up $10.00.

Motion to adjourn by Mark.