Ontario Charolais Board of Directors Table Meeting
September 24, 2010

The OCA met on Friday, September 24, 2010 at the Gold-Bar Facility in Guelph the day prior to the Uppin’ the Ante Sale.

President Brian called the meeting to order at 2:30. Doris handed out the financials. Bank Balance of $9,943.67. Kirby moved the financials as printed, seconded by Gord. Carried.

A motion by Gord and seconded by Keith that the OCA draft up 2 letters requesting the National Show for 2011 to be held at the Royal Agricultural Winter Fair, and that the OCA would be interested in hosting the National AGM in Ottawa in June of 2011. Carried.

Performance Committee of; Brian, Kirby, and Andy- not sure which direction this committee is going or where. After brief discussion the board came up with a BIO award for the top performance Registered Charolais Bull. And to have a Commercial Breeder of the Year Award, could also do a commercial ad to also promote this award. The ad would have a place for nominations with the rules set by the committee. A Charolais bull would be #1 priority, 1 nomination per membership. Nominations come before the OCA board, winner to be announced at AGM. The performance committee now will have a meeting to set guidelines.

The Royal; Entries are due to-day Sept.24/10 LATE ENTRIES will bepenalized $250.00. Doris has entries if anyone needs information. Show day is Friday, November 5/10 @ 10:00 a.m. start. Post luncheon is Pizza. A motion by Gord that we only do weights, tattoo’s and scrotal on yearlings and older bulls, seconded by Brad. Doris to check into awards for class winners. It was brought up at the AGM to have banners, Doris and Gord to check that possibility. The board suggests trying 4 banners for our Grand and Reserve Grand’s.

AGM; waiting to see what the Limo and Simmentals are doing.

Brian would like to have a table meeting at the Royal as we should know by then if we are hosting the National Show and the National AGM for 2011.

CCYA junior’s maybe has folded due to lack of youth.

A motion to adjourn by Brad.

OCA MEETING MAY 1, 2010.

Financials-$12,562.48

Committees
Royal- Gord, Brian, Doris, Pete as barn boss

4-H- Doris

Plowing Match- Mark

Performance- Andy Millar with Kirby to assist
Motion-Needs restructing to make it more usable for everyone (not everyone uses BIO) - Everyone in favor.
Registrations number required for inclusion in performance report.
All bulls that are registered and on test will be included on website.

Ad& Promotion-Ryan and Brad
Ryan would like some testimonials submitted by directors for some variety.
Ryan will look into updating website as it hasn’t been done in over a year.
Brian brought up that breeders links need looking at as all breeders with websites may want to be on it.

Point Shows- Keith
Chester brought up creating a standard form for collecting point’s info.
Brian brought up that Ontario point show results were put on the Canadian Charolais website.

Fundraising- Chester and Gord
Brad brought up the Angus website & how they sell each month to breeders as advertising ranging from $250. to $500. per month.

Breeder’s Directory

Quilt

AGM meeting

Beer for year brought up a possible draw.

King of Hearts show could be a possible fundraiser, maybe next time we have the National.

Gas gift cards brought up as possible fundraiser

Breeder’s directories and map
Chester made a motion for new directories for 2011 and to auction 4 pages at the AGM meeting in 2011. Keith seconded. Motion carried.

Doris ’s salary
Brent motioned to raise Doris’s present salary of $500. to $750. per year. Chester seconded. Motion carried.

Anniversary Quilt
Keith made a motion to have OCA buy a square on the quilt being sold at Moose Jaw. Ryan seconded. Motion carried.

CCA AGM
Ryan motioned to support AGM up to $1,000. to purchase wine glasses with 50 th Anniversary logo. Keith seconded. Motion carried.

BOSS Shows
Royal Winter Fair and 2 floating show suggestion- Lindsay & Renfrew
Keith motioned to accept Lindsay & Renfrew as BOSS shows. Brent seconded. Motion carried.

Orangeville fair
Orangeville asked for prizes or money for beef show for Supreme Champions. Chester made a motion to not participate. Brent seconded. Motion carried.

Banners for John Meilhausen
Spoke of need for another display to compliment the existing one. Ryan & Brad to talk to Cathy Lasby about old Ontario Beef ads that could be used.

CCA Brent mentioned about director at large position for the CCA to be nominated at AGM. He also mentioned CCA might generate of approx. $60-$70,000. Membership has leveled off as well.

Ryan motioned to adjourn meeting.