ONTARIO CHAROLAIS BOARD OF DIRECTORS TABLE MEETING
March 30, 2008
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Present for the first table meeting of 2008 were; Pete Neal, Andy Millar, Barry Potter, Kelly Langstaff, Mark Degurse, Gord Tomlinson, Brent Saunders, Keith Black, Brian Coughlin, Owen O’Neil, and Doris Aitken. Absent Chester Tupling. The meeting was held at the Highwayman Inn in Orillia.

Pete called meeting to order at 12:05p.m. Welcome everyone thought it was great to see as many directors present. Pete commented that let’s do the best job we can for the following year. It is great how all directors on board get along great with each other, let continue that way. Doris gave the financial. Bank balance of $3,804.68 with all bills paid. Barry reported the Fed North will be sending a cheque for the balance of $4303.00. Great news, Barry. Mark accepted financials a read, seconded by Gord. Carried.

Fundraising next topic; Andy spoke on Norwich Packers, and how he was treated. Norwich express that they would help us out with saying Corn-fed Beef could be Charolais/cross animal, 10oz steaks that are individually wrapped, AAA marbling, excellent quality. Barry reported that Manon Tasse from New Liskeard was enjoying the steaks. A motion by Keith that the OCA fundraising be the steak draw again with Norwich Packers being printed on tickets and selling for $10.00 per ticket, seconded Kelly. Carried. Chester to get license for the draw, Andy to get tickets printed, ready to hand out May 1, 2008, with the draw to be made at the ROYAL SHOW.

Fieldman: Andy reported that our fieldman, John has talked to the Karawartha Lakes Group and has arranged to have an All Breeds Pre Sort Sale with Char/cross calves this fall. The OCA board felt that they could do some advertising help to some of these groups that are trying to get the pre-sort calf sales off the ground. Some of the board thought that was the way to go for calf sales in the fall. Advertise on website as well. Anyone with questions to contact our fieldman John Meilhausen.

World Sale: Pete mentioned that he had a thought that the OCA Board could organize a World Sale for 2009. A Motion by Pete that we approach the CCA office to see if the National Show could return to Ontario in 2009, and also host a World Sale, seconded by Gord. Carried. Pete will draft a letter to be sent to the CCA Board asking for Ontario to host the National Show in 2009 and having the Charolais World Sale at the Royal. Co-Chairman for this event would be Pete Neal, Tim Bullick, and Helge By, with the rest of the OCA Board be committee members. If this is passed at the CCA level, the OCA board needs to put a pamphlet together to send to the Charolais World Congress 2008 to be held from August15-26, 2008 in Hungary, Slovakia and Czech Republic.

COMMITTEE FOR 2008
AD & PROMO- BARRY, GORD, BRIAN
NABC- BRENT, CHESTER, KELLY
4-H BREEDS AWARDS- DORIS, OWEN
PERFORMANCE- ANDY, BARRY
POINT SHOW- KEITH
ROYAL –PETE & ANDE, GORD & SHAUNEEN, BRIAN & DORIS, BRIAN, OWEN. BARN BOSS; PETE, BRIAN, OWEN.

Keith questioned the Boss shows saying it is hard to figure out which animal belongs to the placing when the fair board just writes in the exhibitor’s name. Doris had made up a form that should be taken to each fair and filled in with the ear tattoo and the name can be looked up afterward, after the fair all forms to be sent to Keith. The Point Shows for 2008 are Barrie, Brigden, Glencoe, Owen Sound, Peterborough, Shelburne, Norwood, Cobden, Renfrew, Orangeville, London, and Royal. The BOSS Shows are London, Toronto. A motion by Brent for the OCA to contact Orangeville Fair to see if interested in hosting a BOSS show, with 2 nd choice would be Shelburne, seconded by Gord. Carried. Doris to contact Orangeville.

National Director’s Report
Brent mention that the membership has been sent out and the enrollment to be returned by April 30. An opportunity arose in January of 2008 when Dr Kemp made a breed registry proposal to the CCA; Dr Kemp has been a genetic services consultant for the CCA for many years. Dr Kemp’s company has incorporated the Mike Brooks registry system in their proposal, so the opportunity for the CCA was that we could utilize our old registry system and have the safeguards afforded by the security of the company structure. It was with these considerations in mind that the CCA board of directors made the decision to switch back to the old registry operating systems. The ABRI system is no longer in service at the CCA office. The AGM for the CCA is July 10-12 in Red Deer, Alberta, the sale is in Olds on Friday night, and the meeting is Saturday.

The fieldman, John would like to know his territory and how time is spent. Brent said he would talk to Neil Gilles if we could give Brent some dates that we would like John to be available for.

A motion by Pete that as of April 15, 2008 the OCA board would like to have John Meilhausen to cover Ontario for 28.5 days and if more days are needed the OCA will pick up 5 more days if needed, seconded by Kelly. Carried. Brent to check with Neil as to organize John time to get the best bang for our buck, on a first come, first served.

Correspondence; Doris has a form for the Outdoor Farm Show the board felt they didn’t get enough coverage for the money that is spent. No. Youth Forum in Orangeville on April 19, 2008 Banner is $60.00 and a small token to 4-H showing Charolais animals. A motion by Kelly that the OCA sponsor the banner for Champion Charolais and the board supplies wind shirts or something similar to the kids, seconded by Keith. Carried. Owen to look into getting wind shirts for the kids. Doris said she could find out how many is needed.

New Business;
Pete had been contacted by Garner Deobald is say he was judging the Agribition show and didn’t think he should judge the Royal. Keith made the motion that Pete contacts Brent Stewart that was our second choice to see if he could do the judging, seconded by Gord. Carried.

Barry wonder if ultrasound would be possible for the Royal, Brent said he didn’t look at the numbers when he was judging.

Royal Show catalogue needs to be more official looking. Brent said since we are back with the old registry system we will likely be getting show cards for the Royal with all the information we need on them to print a catalogue. Good news. Katrina Coughlin has also offered her assistance to help make a catalogue.

Kelly motion to adjourn at 3:30 p.m.

Next meeting a conference call on May 5, 2008 at 8:30 p.m.

ONTATIO CHAROLAIS ASSOCIATION BOARD MEETING
January 8, 2008
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The Board had a conference call on January 8, 2008 at 8:00 p.m. Directors on call were Pete Neal, Brent Saunders, Brian Coughlin, Doris Aitken, Barry Potter, Chester Tupling, Owen O’Neil, Kelly Langstaff, Gord Tomlinson and Guest Carolin Turner of Holstein Canada. Pete called the meeting to order at 8:05 p.m. Pete gave a brief agenda of AGM; he said we were going to have a guest join in on the call.

Doris gave the financials. She had just invested in a GIC for $13,000.00 which is redeemable after 30 days if need be and collecting interest of 3.75 per annum, which left us $4832.45 in the bank with all outstanding bills paid. Barry replied that he is still working with Fed North for the rest of the money. Pete got a call to the barn, so Brian chaired till Pete’s return.

Carolin Turner had just joined us on the call. Carolin is employed by Holstein Canada as a classifier that works nation wide. It first started as provincial only in Ontario then Quebec and then the west. Last year they classified 240,000 cows nationally. The Ontario Board was wondering if would be fisable to start classifying beef. The first thing Carolin said that needed to be done was to have a true type model of a beef animal, that would include people from AI, beef breeds, a classifier, the committee should be made up of 5-6 people. The Board felt that we would maybe be looking along the same traits as the Holstein Breed, with feet & legs, mammary system, head, stature, stage of lactation. Barry questioned Carolin as how they could classify a beef cow in the field or yard. Carolin reply was that they would have to kind of confine they you’re not all over trying to get a look at her. Would there be reclassification, had old can the cows be classified. With the Holstein classification these proofs are also used on Bull Proof, how would this work with the beef as a lot of the beef bulls are privately owned or there is very few bulls in AI units. Holstein Classifiers are funded threw Holstein Canada and AI Units, they have their vehicles, and a hand held computer a herd visit costs the breeder $75.00 and $11.00 for each animal classified. The Beef Breed may have to have a user fee. This program will take time to get it up & running, how technical do we want this program, will it producers driven. Carolin reported that 60% of dairy animals are classified now in this program. The board thought there could be a tool of the trade for breed improvement, marketing, and selling of embryos, but are the commercial buyers going to pay extra $$ for a bull that has a classified dam? Carolin was thanked by the board for her input in this topic, and it will get some discussion at the dinner table.

Barry thought that this could be an interesting topic for annual meeting for the membership. Pete to contact Carolin to see if this could possible for her to attend.

The AGM is March 1, 2008 at the Best Western Ontonabee Inn in Peterborough starting at 12:00. A motion by Pete that the AGM start time is 12:00 instead of 1:00, seconded by Kelly. Carried. This is held in conjunction with Ontario Simmental Association. Chester reported he will not be at the meeting. A motion Barry to charged $25.00 per adult, and $15.00 per juniors for the meal.

ALL REPORTS TO DORIS BY FEBRUARY 1 st

There will be a fun auction to help raise funds. Barry questioned if our new fieldman John Meilhausen would be at the AGM. Brent said he would contact him to be there. A block of rooms will be reserved till February 15, 2008 at 705-742-3454. The steak draw was made December 30, 2008 and the winner was Manon Tasse of New Liskeard. She even works in the same office as Barry, I wonder who she bought the ticket from. Andy Miller to pick up steaks and delivered.

Meeting adjourn by Kelly 9:35 p.m.

ONTATIO CHAROLAIS ASSOCIATION BOARD MEETING
August 22, 2007
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The Ontario Charolais Board had a conference call on August 22, 2007. Directors on call were Barry Potter, Keith Black, Kelly Langstaff, Pete Neal, Brian Couglin, Doris Aitken, Adam Winder, Brent Saunders, Chester Tupling, Gord Tomlinson, and Owen O’Neil.

President Pete called the meeting to order at 9:05 p.m.

He read over a brief agenda. Doris read the minutes of previous table meeting. A motion by Owen to accept minutes as read, seconded by Keith. Carried. Barry to look into rest of Fed North monies that has not been received as of yet.

Doris gave the financials. Motion by Owen and

Seconded by Brian to accepted financial as read. Carried.

Barry reported on Ad & Promo committee has advertised in the Atlantic Beef Magazine 3 times, in Ontario Beef 3 times and the CCYA calendar ad. Barry reported that the Ontario Charolais website is up and running for those of you with computers it is www.ontariocharolais.com Barry was complimented for his work on getting the website completed working with Dalyse By @ the Charolais Banner. Barry also reported that the NABC carcass competition has dropped from $1,000.00 to $250.00.

A motion by Barry that the OCA offer links to the website for any Charolais Breeders to advertise for a fee, seconded by Adam. Carried. Anybody with questions or information to add to the website to contact Barry Potter. All sale and show dates are on the website.

Chester reported on the NABC show that the exhibitors move in on Wednesday, October 24 and out Sunday night the 28 th. The Charolais Show is Friday. October 26, 2007 at 12:00 noon with Jeff Mafi the judge. The Charolais will not be having a sale in London as the national is being held in Toronto. There is a course been offer this year on Quality Start Here. There is a steer or heifer carcass competition this year, also a market animal show on Friday at 5:00 p.m. Barry reported that he has a bus trip arranged from his area to go to NABC for Friday and then to Keady Auction for a Pre sort calf sale on Saturday.

Brent was congratulated for being our new OCA national director replacing Dr. Bryan Hicks has stepped down at the National AGM in Quebec in June. Brent reported that the fall meetings have been scheduled, the new committee has been structure, Brent new job is on the market development committee, he also mentioned the new computer system in Calgary is up and running and hopefully register your calves will be quicker. They had 14 applicants for the feildmans job, but the board felt they needed to be the right man for the job. At the National Meeting the vote for herd enrollment move from $20.00 to $25.00 per head, and the single animal enrollment that Ontario put forth was defeated. The National Sale avg. $3,900.00.

Pete had asked Brian and Keith if they know how the entries were for the Boss Show in Renfrew on September 9. They hadn’t heard but hope to be 35-40 head for show. The Charolais Youth had 25-30 head at Peterborough for the Eastern Challenge Cup.

Pete next topic was fundraising, beer for year, week-end getaway, or steak for a year, were the topics. The board felt that we should be promoting our own product. That steak for year would be an asset. Brian to talk to Jim Clark on corn fed beef, Steaks, and the way to get the steaks to the winner and how. Brian will report back to Pete ASAP.

Doris had reported in her financials that maybe the board should invest in a GIC or two 1 lock in, and other flexible in case of need. A motion by Keith that Doris looks into investing opportunities, seconded by Gord. Carried

Pete reported on National Sale at the Royal the selections have been made. The Sale is Friday evening and the show is Saturday afternoon. Pete thought there is interest from the west for sale and show.

Correspondence- Ontario Cattlemen’s Assoc. had sent letter requesting someone to sit on a committee for Johnes Diseases, the name of Tyler O’Neil was put forth. Doris will pass this information on to him. The IPM is being held in Eastern Ontario with Keith and Brian to look into a booth or cattle display.

Meeting adjourn by 10:15

ONTATIO CHAROLAIS ASSOCIATION TABLE MEETING #1
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 The OCA Board of directors met at the Highwayman Inn in Orillia on Saturday April 7, 2007 at 11:00 a.m.

Directors present were Kelly Langstaff, Brian Coughlin, Doris Aitken, Pete Neal, Andy Millar, Barry Potter, Owen O’Neil, Chester Tupling and Gord Tomlinson.

President Pete called the meeting to order at 11:30 a.m. He welcomed everybody that took the time out for the meeting on this busy Easter week-end. Pete recognized Past President Chester for all his hard work and dedication for the last 2 years and presented him with a gavel and a card of thanks on behalf of the board and members. A round of applause was given.

President Pete opening remarks is that he would like to reconnect with the Ontario Membership, raise the breed profile, to be more aggressive in advertising, and increase fundraising.

Pete brought forth the motion that was made at our annual meeting concerning the motion that Scott Nesbitt put forth. The proposed by-law amendment Article XXIII. Moved by Scott the CCA By-Law is amended to allow the registrations of single animals, seconded by Mike Ormiston. Carried. Schedule fee per animal: 0-6 months-$40.00 and 6—months & over $60.00. Pete had talked to Cam Sparrow of the National By-Law Committee and Pete had mentioned if the Ontario Charolais board should rescind the motion that was made at the AGM, but the OCA board decline saying that the motion was a membership decision. Carried. Doris to send the motion to the CCA office. If by-law is changed a mail out by the CCA is done 60 days prior to the CCA AGM.

Chester moved the minutes from the last conference call accepted as printed, seconded by Owen. Carried.

Doris gave the financial report as printed. Barry had just sent the receipts for the Fed North Money to pay out to the members that had participated in the World Congress. Barry reported that there is another $6,000.00 more to come. Andy moved financial report as printed and given, seconded by Gord. Carried.

Correspondence

Doris gave the correspondence for Youth Forum in Orangeville on April 21, 2007. They are looking for small tokens for the 10 Charolais youth that are showing their Charolais calves there. A motion by Gord that the OCA purchase wind shirts or jackets to be presented to them, price range to be under $30.00. seconded by Owen. Carried. Chester offered to look after this as he will be there anyways. Doris had a letter from the Saskatchewan CCYA asking for donations, but the OCA board felt they will help the youth from Ontario with expenses instead. Brian to let us know how many from Ontario will be traveling west. Doris read a letter from Helen Burgomaster extending an invitation to the youth for the Eastern Challenge to be held at the Peterborough Exhibition to be held Sunday, August 5, 2007. This letter was forwarded to the CCYA President for their consideration.

Doris read letters from Renfrew Agricultural Society, Orangeville Agricultural Society, and Shelburne Agricultural Society regarding Boss Shows. Chester said that we only need 1 extra show as the NABC show in London and the Royal are already. A motion by Chester that Ontario host 4 Boss Show, with the 4 th show being a floater each year, seconded by Gord. Carried. Pete to contact Helge to see if this is possible. Pete called Doris 3 days later to say the answer is no more than 3 shows as the National is at the Royal this year as well. The board was in favor of London, royal and Renfrew with the later one being switch from year to year. Carried. We has also received a letter from the National Junior Beef show in London asking for continue support of Grand Champion Charolais Female, a motion by Doris that we continue with this award, seconded by Gord. Carried.

Committee Changes

Ad & Promo-Barry, Gord, and Brian

Performance Data-Andy and Barry

Show Points-Keith

IPM –Brian

Fundraising-Pete, Chester and Owen

National Sale-Pete, Gord and Brian

National Show- Pete, Gord, Kelly, Brian, Doris, Chester and Owen

Pete hand mentioned he had talked to Krista from the Royal to say the Charolais National Sale is Friday, November 2, 2007 at 6:00 p.m. following the Queen Guinea Sale, the National Charolais Show is Saturday, November 3, 2007at 3:00 p.m. with Wade Beck handling the judging duties. Moving out of the cattle would be Sunday. This is all tentative. The board was also wondering if the juniors would like a ½ hour for their show if time permitted. Pete to check this out.

Break for lunch as lunch was ordered at the start of meeting. A motion by Chester that the OCA pays for lunch, seconded by Gord. Carried.

New Business

Summer picnic and hosting the youth show what the board feeling was. Or even hosting the AGM meeting in the summer. A lot of discussion on these 2 events was had; it was decided to put on back burner to be discussed at a later date. Also for discussion was a website or newsletter to get updates and news to the membership. The advertising committee to look into costs, and get back to next meeting.

A motion by Chester that Doris receives payment as same as last year for her work during the year, seconded by Kelly. Carried.

Andy spoke briefly that the Ontario Cattlemen Association License Fee Deduction Remittance Form to be filled out by individual producers selling cattle by private treaty or cull cows @ $2.25 per head payable to Ontario Cattlemen’s, if not doing so, please start now.

Pete proposals for meeting were to have 3 table meeting, and 3 conference calls. All directors agreed. Next meeting is a conference call for May 1, 2007 at 8:30p.m. June 16, 2007 would be a table meeting at Gord Tomlinson place at 11:00 a.m. Attendance is a must at all meeting if at all possible. Kelly motion to adjourn at 3:45 p.m.