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Board of Directors Meeting July 2011
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Board of Directors Meeting December 2010
Board of Directors Meeting October 2010

48 th SASKATCHEWAN CHAROLAIS ASSOCIATION ANNUAL GENERAL MEETING
JULY 22, 2011 SASKATOON

 Members and guests present: 33

President Orland called the meeting to order.

Motion by Helge By/Garner Deobald to adopt the agenda. Carried.

Motion by Dave/Sylvan Marten to adopt minutes as read. Carried.

No business arising out of the minutes.

Motion by Dave/ Marvin Evans to adopt Financial Report. Carried.

Business arising out of the Financial Report:

- Gerry Bowes commented on our significant profit of the past year and the fact that we are a non profit organization we should be spending more money. It was reported that the 2012 budget has a $3100 deficit. Lorna McMillan questioned whether a copy could be included in the Annual Report. The answer is certainly.

Nominations Report & 1 st Call for Nominations:

- Donna Mc. outlined the duties and benefits of being on the board. There is one vacancy on the board due to her resignation. Donna R., Mike and Carey have let their names stand for re-election. Glen Mangels has been nominated by the board. Motion by Donna Mc./Darwin Rosso to adopt her Report. Carried.

Committee Reports: (full reports are included in Annual Report)

- President: Motion by Orland/Sylvan Martens to adopt report. Carried.

- Ad/Promo: Motion by Donna R. /Lorna McMillan to adopt report. Carried. Discussions indicated good feedback on the CTV Television ads tried this past year. One suggestion was to look at 60 second ads. Donna R. asked for feedback on the Stock Growers ad and other promo ideas.

- Youth: Motion by Layne/Murray Blake to adopt report. Carried.

- 4-H: Motion by Carey/Marvin Evans to adopt report. Carried.

- Fall Fair: motion by Mike/Gerry Bowes to adopt report. Carried.

- CWA: Motion by Dennis/ Garner Deobald to adopt report. Carried.

- Sale: Motion by Greg/John Wilgenbusch to adopt report. Carried.

- Commercial: (Not included in Annual Report) Gerry Bowes reported that there are not enough charcross calves at the CWA commercial show (9 pens/5 exhibitors). Grand & Reserve Champion pen of feeder heifers and reserve futurity heifers were charcross. He suggested several ways purebred breeders can assist their customers in bringing calves to CWA such as sharing work time etc. Also, feeder calves are now not getting the premiums at the sale they once got.

Helge By was appointed scrutineer.

2 nd Call for Nominations. None.

Fieldman Report: Gerry Bowes reported on the activities of the previous year on a budget of

$12,300. $1700 was spent on coffee. Perhaps this could come out of ad and promo. The

budget was overspent by $1,100 last year and this will be taken out of this year’s. He

attended 4 bred Cow sales in Sask. & Man. He was wondering what local events the fieldman

should be at. Copies of the Connection are given out in the fall.

Stock Growers & Heifer Export Report: Garner Deobald reported that Russia is still looking for

Canadian cattle. Red factor cattle confuse them. Kazakhstan is also looking. He expects some

sales to both countries in 12-24 mos. Garner attended the Stock Growers’ annual meeting in

Swift Current in June. He gave a good explanation of the committees and the areas of

concern in the industry. He also asked what the Stocks Growers can do foe the SCA. There is

also a question out there. Who, the Stock Growers or the Cattlemans Association, has the ear

of the government?

CCA Report: Wade Beck reported the CCA AGM in PEI. There was a very good turnout. The

by-law proposed to allow non charolais sires to upgrade to purebred status was defeated. The

by-law to allow directors to adjust fee structure was carried. There are no incentives to raise

fees at this time. There is a need to reinvest dollars into promotion and the office. Over the

past year the market develop committee reviewed the show guidelines. The ad & promo

committee’s advertising included 5 producer profiles. $50,000 was taken out of savings and

put into the scholarship fund (now $85,000) in total) which will allow for three $1,000 /yr.

awards. Neil Gillies reported that Judy Cummins will be retiring Dec. 2012. The Plan is to

hire her replacement 7-8 months prior with additional duties. Cynthia Beck works with the

French members. Rita & Lois work on a part time basis. 2010 saw a $121,000 profit due

mainly to a reduction of expenses. The AGM report will be put on the CCA website. WHE is

down slightly at 21,000 compared to 22,400 the previous year. Membership is down slightly.

New posters and brochures are being produced as well as cups, gloves, chocolates, etc. The

Strategic planning Committee may be reconvened.

Rules & Regulations Strategic Plan Update: Donna McMorris reported on areas of concern.

1. Breeder Profiles: New breeder maps were discussed. It was decided to use up the old maps

first. There was a suggestion to go to a virtual map on the SCA website linked to the CCA’s.

2. Communications: The SCA website needs updating. Possibly use email to send info to

Members; i.e. Meeting dates. What other avenues to pursue? Zone reps, & Banner follow up.

History Project: Darlene Voeglis reported that their committee is at a bit of a standstill. They

may do a survey of interest.

Third Call for Nominations: None. Motion by Garner Deobald/ Wade Beck that nominations Cease. Carried.

Motion by Helge By/John Wilgenbusch that the SCA file an un-audited statement. Carried.

Motion by Helge By/ Wade Beck to ratify the actions of the Board. Carried.

Donna Ross announced info on evening’s activities.

Donna McMorris was awarded a gift of appreciation for her four years as a director.

John Wilgenbusch moved meeting be adjourned.